Army Pamphlet 600-8-21

28 July 1995

UNCLASSIFIED

PersonnelóGeneral

Soldier Applications Program



SUMMARY of CHANGE

PAM 600-8-21
Soldier Applications Program

This change 1 --

* Authorizes bound (write-in) changes for the Soldier Applications Program.

* Authorizes the use of a new DA Form 4187-1-R (Personnel Action Form Addendum) to be used in conjunction with the revised DA Form 4187 (Personnel Action) when action must be forwarded to the next level of command for further processing. A sample of DA Form 4187 is shown in figure 2-2 .

* Makes other administrative changes.



Chapter 1
Introduction

Section I
Basis for the Program

1-1. Purpose

This pamphlet describes the Soldier Applications Program, a multifunctional program of the Military Personnel System. It--

a. Is linked to AR 600-8 as a part of the Military Personnel System.

b. Provides a guide for personnel in all Army units and personnel offices that process soldier applications.

1-2. References

Required publications are listed in appendix A . Prescribed and referenced forms are also listed in appendix A.

1-3. Explanation of abbreviations and terms

a. Abbreviations

(1) AG-Adjutant General.

(2) HQDA-Headquarters, Department of the Army.

(3) MACOM-major Army command.

(4) MPD-Military Personnel Division.

(5) MS3-Manpower Staffing Standards System.

(6) ODCSPER-Office of the Deputy Chief of Staff for Personnel.

(7) PSC-Personnel Service Center.

(8) TACCS-Tactical Army Combat Service Support (CSS) Computer System.

(9) TAPC-U.S. Total Army Personnel Command.

(10) TDA-tables of distribution and allowance

(11) TOE-table(s) of organization and equipment.

b. Term. Workcenter-a clearly defined organizational element that takes action on soldier applications and is recognized by the Manpower Staffing Standards System (MS3) as the basis for manpower requirements.

1-4. Program guidance

The military personnel system, as prescribed in AR 600-8, directs implementation of a special program that will--

a. Identify, standardize, streamline, and provide automation tools to support the soldier application process.

b. Support the Army's personnel life cycle function of sustainment.

1-5. Manpower resources

The Soldier Application Program is the functional responsibility of designated workcenters within the Military Personnel Division (MPD) and the Personnel Service Center (PSC). Manpower officials will use the 12-month average number of soldiers serviced to determine manpower authorizations.

1-6. Levels of work

Most personnel work performed in the field is done at three primary levels: unit, battalion, and installation (or some equivalent organization in the tactical force). The information in this pamphlet focuses on those levels.

a. Unit and battalion-level work is performed at those levels.

b. Installation-level work is subdivided into workcenters. This pamphlet designates those workcenters required to perform the work for manpower purposes.

Section II
Principles and Standards

1-7. Program support

The Soldier Applications Program is an integral part of the personnel management system. It affects soldier morale and readiness. The application process is supported in garrison by the personnel community.

1-8. The standards of service

a. The Soldier Applications Program--

(1) Is a peacetime military personnel multifunctional program.

(2) Is resources in the tables of distribution and allowances (TDA) linkage.

(3) Does not deploy with the tactical force.

(4) Is the functional responsibility of designated workcenters.

b. The execution of the Soldier Application Program requires coordination with the following military personnel function or multifunctional programs:

(1) Career Planning and Retiree Support.

(2) Enlisted Management.

(3) Enlisted Transfers/Discharges.

(4) Officer Management.

(5) Officer Transfers and Discharges.

(6) Personnel Security Clearances.

(7) Reassignment.

(8) Exceptional Family Members Program.

(9) Personnel Information Program.

(10) Special Pay Program.

c. Designated military personnel functional proponents support the program managers in executing the program by--

(1) Ensuring that all application requirements are identified and restructured to satisfy the standards described in this paragraph.

(2) Ensuring that the information requirements of each application are contained in the task description.

(3) Including the processing requirements of each application as a task in a functional regulation.

Chapter 2
Soldier Applications

2-1. Program features

The objective of the Soldier Applications Program is to simplify and expedite the processing of applications. It includes the following features:

a. Listing personnel applications in alphabetical order, for easier references. (See table 2-1 .)

b. Automating soldier applications in the Tactical Army Combat Service Support (CSS) Computer System (TACCS).

c. Reducing the workload at the battalion level.

d. Eliminating unrequired forms.

2-2. Forms used

a. Unless directed otherwise, all applications will be submitted on DA Form 4187-E (Personnel Action) which TACCS produces using the automated operating procedures. A copy of the Privacy Act Statement will be handed to the soldier when the Form is signed. Units that do not have access to a TACCS terminal will submit applications using the existing DA Form 4187 (Personnel Action). figure 2-1 and figure 2-2 show examples of the completed forms.

b. DA Form 4187-1-R (Personnel Action Form Addendum) may be used to endorse the DA Form 4187 (Personnel Action) to the next level of command for further processing. This Form may be typewritten, completed by electronic means, or legibly handwritten. The DA Form 4187-1-R will be locally reproduced on 8 1/2 - by 11-inch paper. A copy of the Form for reproduction purposes is located at the back of this pamphlet. An electronically-generated DA Form 4187-1-R must contain all data elements and follow the exact format of the existing reproduced Form. The Form number of the electronically-generated Form will be shown as DA Form 4187-1-R-E, and the date will be the same as shown on the current edition of the Form.

2-3. Task, rules, and steps

a. The work associated with executing formal work processes required by Headquarters, Department of the Army (HQDA) in the field is structured work. Policy proponents set the objectives requiring structured work. Functional proponents have established and defined how the work will be done using the following structure:

(1) Task. The major level of subdivision below the subfunctions. It is the manner in which HQDA expects structured work to be performed in the field.

(2) Rule. The guideline for performing a specific task. Rules are associated with specific tasks and are maintained by the functional proponent.

(3) Step. The sequential subdivision of a task from beginning to end.

b. Prescribed regulations contain the task, rules, and steps at the end of each subfunction to guide the reader through the application process. This pamphlet refers the reader to the prescribing regulation.

2-4. Processing applications

a. This pamphlet lists the primary regulation for each selected application in table 2-1 . Contained within that regulation will be the specific task, rules, and steps to be followed.

b. The application process begins with he soldier's request and ends when the soldier is notified of approval or disapproval. The life cycle of the application must be monitored by the personnel activity to ensure that the best interest of the soldier and the Army are served.

c. To process an application, the soldier first notifies the commander of his or her intentions. The soldier is then referred to the battalion S-1, which will assist them in verifying the eligibility criteria prior to initiating the DA Form 4187 .

d. If personnel specialists determine that the soldier is eligible, then they will prepare the DA Form 4187 or other appropriate forms and forward them through the chain of command to the approving authority for consideration. If the soldier is not eligible for a specific program, they will be informed and advised as to what actions to take to qualify.

e. The Military Personnel Division (MPD) workcenter and the battalion S-1 will monitor the progress of the application until it is completed.

2-5. How to use the listing

When processing an application, the user locates the program desired in the listing provided in table 2-1. The programs are listed alphabetically for easy access. Within each program are also identified primary regulations, forms used, and the workcenter where the work will actually be done. The user must refer to the regulation(s) to understand the program and determine the eligibility.

Table 2-1. List of soldier applications
Applications Primary references Forms used Workcenters
Airborne Training AR 614-110
AR 614-200
DA Form 705
DA Form 2446
DA Form 3444 Series
DA Form 4187
DA Form 4187-E
SF 88

BN S1
Soldiers actions
Army Bands Career Program AR 220-90
AR 614-200
DA Form 1633-R
DA Form 2446
DA Form 4187
DA Form 4187-E

BN S1
Soldiers actions
Branch Transfer (officer request for) AR 614-100
DA Form 4187
DA Form 4187-E

BN S1
Soldiers actions
Certain Organizations and Agencies (assignment to) AR 614-200
DA Form 4187
DA Form 4187-E
DA Form 258
DD Form 398
DD Form 398-2

BN S1
Soldiers actions
Change Name, Date of Birth, and Social Security Account Number AR 600-2 †††DA Form 4187

DA Form 4037
DA Form 4187
DA Form 4187-E
DD Form 4 series
DD Form 93
SSA Form 5
SSA Form OAAN-7003
VA Form 29-8286
Unnumbered Post Card
(SSA)

BN S1

Customer Service
Command Sponsorship (request for) AR 614-30
DA Form 4187
DA Form 4187-E
DD Form 93

BN S1
Strength
Management
Compassionate Reassignment AR 614-6
AR 614-30
AR 614-100
AR 614-200
DA Form 31
DA Form 483
DA Form 3739
DA Form 4187
DA Form 4187-E

BN S1
Soldiers actions
Conscientious Objection AR 600-43
DA Form 4187
DA Form 4187-E

BN S1
Soldiers actions
Correction of Military Records AR 15-185
DA Form 149

BN S1
Officer/Enlisted
Records
Dependent Identification Card (application for) AR 640-3
DA Form 4037
DD Form 93
DD Form 1172
DD Form 1173

BN S1
Identification Cards and Tags
Deletion, Deferment or Early Arrival (request for) AR 614-6
AR 614-30
AR 614-100
AR 614-200
DA Pam 600-8-10
DA Form 31
DA Form 3739
DA Form 4187
DA Form 4187-E
DA Form 4883
DA Form 4991-R
DA Form 5117-R
DD Form 173

BN S1
Personnel Reassignment
Drill Sergeant Program AR 614-200
DA Form 2446
DA Form 4187
DA Form 4187-E

BN S1
Soldier actions
Enlisted Aids on the Personal Staff of General Officers AR 614-200
DA Form 4187
DA Form 4187-E

BN S1
Soldier actions
Enlisted Standby Advisory Board AR 600-200
DA Form 4187
DA Form 4187-E

BN S1
Promotions
Explosive Ordance Disposal Career Programs AR 614-200
DA Form 873
DA Form 2446
DA Form 3180
DA Form 3444 series
DA Form 4187
DA Form 4187-E
DD Form 1610
DD Form 1879

BN S1
Soldier actions
Exceptional Family Member Program AR 600-75
DA Form 209
DA Form 4036-R
DA Form 4787
DA Form 4787-1
DA Form 5288
DA Form 5291 series

BN S1
Personnel Reassignment
Exchange Assignments AR 614-200
DA Form 4187
DA Form 4187-E

BN S1
Strength Management
Extension of Active Service (officer) AR 135-215
DA Form 4187
DA Form 4187-E memorandum format

BN S1
Soldier actions
Instructors at Uniformed Service Schools (assignment as) AR 614-200
DA Form 2446
DA Form 4187
DA Form 4187-E

BN S1
Soldier actions
Intelligence Career Program AR 601-210
AR 614-200
AR 140-192
DA Form 873
DA Form 1811
DA Form 2446
DA Form 2748-R
DA Form 3180
DA Form 3286-3
DA Form 3881
DA Form 4037
DA Form 4187
DA Form 4187-E
DD Form 4 series
DD Form 398
DD Form 398-2
DD Form 1610
DD Form 1879
DD Form 1966
DD Form 2221
FD 258
SF 88
SF 93

BN S1
Soldier actions
Language Training AR 611-6
DA Form 3180
DA Form 3444 series
DA Form 4187
DA Form 4187-E
DA Form 1610

BN S1
Soldier actions
Logistician (officer application for) DA Pam 600-3
letter request

BN S1
Soldier actions
Leave Emergency (request for) AR 630-5
DA Form 31

BN S1
Soldier actions
Leave Outside Continental United States (request for) AR 630-5
DA Form 31
DA Form 4187
DA Form 4187-E

BN S1
Soldier actions
Married Army Couples (enrollment) AR 614-100
AR 614-200
DA Form 4187
DA Form 4187-E

BN S1
Soldier actions
Married Army Couples (reassignment) AR 614-100
AR 614-200
DA Form 4187
DA Form 4187-E

BN S1
Soldier actions
Military Identification Card (application for) AR 640-3
DA Form 428
DA Form 2A
DA Form 1934

BN S1
Identification cards and tags
Noncommissioned Officers Logistics Program AR 614-200
DA Form 145
DA Form 1058-R
DA Form 2446
DA Form 4187
DA Form 4187-E

BN S1
Soldier actions
Officers Candidate School (application for) AR 351-5
DA Form 61
DA Form 483
DA Form 705
DA Form 4037
DA Form 4187
DA Form 4187-E
DA Form 4322-R
DA Form 5339-R
DA Form 6283
SF 88
SF 93
DD Form 785

BN S1
Soldier actions
Overseas Service (volunteering for) AR 614-30
DA Form 483
DA Form 4187
DA Form 4187-E

BN S1
HQDA
Overseas Tour (change of) AR 614-30
DA Form 4187
DA Form 4187-E
DD Form 93

BN S1
Strength
Management
Overseas Tour (extension of) AR 614-30
DA Form 4187
DA Form 4187-E

BN S1
Strength Management
Permissive Reassignment (officer) AR 614-100
DA Form 4187
DA Form 4187-E

BN S1
Soldier actions
Promotion Point Adjustment (request for) AR 600-200
DA Form 4187
DA Form 4187-E
DA Form 3355

BN S1
Promotions
Promotion Reevaluation (request for) AR 600-200
DA Form 4187
DA Form 4187-E
DA Form 3355

BN S1
Promotions
Regular Army Appointment (officer request for) AR 601-100
DA Form 61
DA Form 483
DA Form 4187
DA Form 4187-E
SF 88
SF 93
DA Form 398

BN S1
Soldier actions
Ranger Training AR 614-200
DA Pam 351-4
DA Form 705
DA Form 2446
DA Form 3349
DA Form 3444 series
DA Form 4187
DA Form 4187-E
SF 88

BN S1
Soldier actions
Reassignment (request for) AR 614-6
AR 614-30
AR 614-100
AR 614-200
DA Form 4187
DA Form 4187-E

BN S1
Soldier actions
Reclassification of Military Occuptional Specialty (request for) AR 600-200

AR 611-201
AR 614-200
DA Form 2446
DA Form 3349
DA Form 4187
DA Form 4187-E
DD Form 1610

BN S1
Strength Management
Recruiting Duty (volunteering for) AR 601-1
DA Form 4187
DA Form 4187-E
DA Form 5425-R
DA Form 5426-R
DD Form 5427-R

BN S1
Soldier actions
Remission or Cancellation of Indebtedness AR 600-4
DA Form 4187
DA Form 4187-E
DA Form 3508-R

BN S1
Installation Finance and accounting office
Retirement (request for) AR 635-10
AR 635-100
DA Form 2339 memorandum format
AR 635-200

BN S1
Soldier actions
Reserve Officer Training Corps/Reserve Component Duty AR 614-200
DA Form 483
DA Form 4187
DA Form 4187-E

BN S1
Soldier actions
Reserve Officer Training Corps Scholarship AR 145-1 The 'Scholarship' Application for Enlisted Personnel' packet available at the Education Center local BN S1
Soldier actions
Service Schools (attendance at) AR 614-200
DA Form 4187
DA Form 4187-E

BN S1
Soldier actions
Sole Surviving Son or Daughter AR 614-100
AR 614-200
DA Form 2446
DA Form 4037
DA Form 4187
DA Form 4187-E

BN S1
Soldier actions
Special Forces Training AR 614-162
AR 614-200
DA Form 201
DA Form 2446
DA Form 3180
DA Form 3444 series
DA Form 4187
DA Form 4187-E
DA Form 3349

BN S1
Soldier actions
Stabilization (request for) AR 614-5
DA Form 4187
DA Form 4187-E

BN S1
Strength Management
Technical Escort Training AR 614-200
DA Form 4187
DA Form 4187-E

BN S1
Soldier actions
Training at Civilian Educational Institutions or with Industry (officer) AR 621-1
DA Form 1618-R

BN S1
Soldier actions
United States Military Entrance Processing Command (assignment to) AR 614-270
AR 614-200
DA Form 2446
DA Form 4187
DA Form 4187-E

BN S1
soldier actions
United States Military Academy Preparatory School and United States Military Academy (application for) AR 351-12
SF 88
SF 93

BN S1
Soldier actions
Warrant Officer Application/Training AR 135-100
AR 611-112
DA Pam 600-11
DA Form 61
DA Form 160
DA Form 873
DD Form 398
DA Form 61

BN S1
Soldier actions
Warrant Officer Training (aviation) AR 611-85
DA Form 160
DA Form 873
DA Form 4187
DA Form 4187-E
DA Form 4989-R
DA Form 6256
SF 88
SF 93

BN S1
Soldier actions



Figure 2-1. Sample of a completed DA Form 4187-E





Figure 2-2. Sample of a completed DA Form 4187


Appendix A
References

The Official Army Publications Web Sites.

Publication Section I
Required Publications

The following required publications are cited in table 2-1 .

AR 15-185. Army Board of the Correction of Military Records

AR 135-100. Appointment of Commissioned and Warrant Officers of the Army

AR 135-215. Officer Periods of Service on Active Duty

AR 140-192. Organization, Training, Assignmentand Retention Criteria for Military Intelligence, Signals Intelligence, Electronic Warfare, and Signal Security Units

AR 145-1. Senior ROTC Program: Organization, Administration, and Training

AR 220-90. Army Bands

AR 351-5. U.S. Army Officer Candidate School

AR 351-12. Nomination to the U.S. Army Military Academy: Enlisted Categories: Army

AR 600-2. Name and Birth Date and Social Security Number

AR 600-4. Remission or Cancellation of Indebtedness-Enlisted Members

AR 600-8. Military Personnel Operations. † (Cited in paras 1-1 and 1-4 )

AR 600-43. Conscientious Objection

AR 600-75. Exceptional Family Member Program

AR 600-200. Enlisted Personnel Management System

AR 601-1. Assignment of Enlisted Personnel to the U.S. Army Recruiting Command

AR 601-100. Appointment of Commissioned and Warrant Officer in the Regular Army

AR 601-210. Regular Army and Army Reserve Enlistment Program

AR 601-270. Military Entrance Processing Stations

AR 601-280. Total Army Retention Program

AR 611-6. Army Linguist Management

AR 611-85. Selection of Enlisted Volunteers for Training as Aviation Warrant Officers

AR 611-110. Selection and Training of Army Aviation Officers

AR 611-112. Personnel Selection and Classification Manual of Warrant Officer Military Occupational Specialties

AR 611-201. Enlisted Career Management Fields and Military Occupational Specialties

AR 614-5. Stabilization of Tours

AR 614-6. Permanent Change of Station Policy

AR 614-30. Oversea Service

AR 614-100. Officer Assignment Policies, Details and Transfers

AR 614-110. Assignment of Airborne Officers and Processing Volunteers for Training

AR 614-162. Selection, Training, and Assignment of In-Service Officer Volunteers to Special Forces Organizations

AR 614-200. Selection of Enlisted Soldiers for Training and Assignment

AR 621-1. Training of Military Personnel at Civilian Institutions

AR 600-8-10. Leave and Passes

AR 635-10. Absence Without Leave and Desertion

AR 635-100. Officer Personnel

AR 635-200. Enlisted Personnel

AR 640-3. Identification Cards, Tags, and Badges

DA Pam 351-4. Army Formal Schools Catalog

DA Pam 600-3. Commissioned Officer Professional Development and Utilization

DA Pam 600-8-10. Management and Administration Procedures: Individual Assignment and Reassignment Procedures

DA Pam 600-11. Warrant Officer Professional Development

Publication Section II
Related Publications

This section contains no entries.

Publication Section III
Prescribed Forms

DA Form 4187. Personnel Action

DA Form 4187-E. Personnel Action. † (Prescribed in para 2-2 .)

DA Form 4187-1-R. Personnel Action Form Addendum.

Publication Section IV
Referenced Forms

DA Form 31. Request Authority for Leave

DA Form 61. Application for Appointment

DA Form 145. Army Correspondence Course Enrollment Application

DA Form 160. Application for Active Duty

DA Form 201. Military Personnel Records Jacket, U.S. Army

DA Form 209. Delay, Referral or Follow-Up Notice

DA Form 428. Application for Identification Card

DA Form 483. Officer's Assignment Preference Statement

DA Form 705. Army Physical Fitness Test Scorecard

DA Form 873. Certificate of Clearance and/or Security Determination (FormFlow)

DA Form 1058-R. Application for Active Duty for Training, Active Duty for Special Work, and Annual Training for Soldier of the Army National Guard and U.S. Reserve (FormFlow)

DA Form 1618-R. Application for Detail as Student Officer in a Civilian Educational Institution or Training with Industry Program

DA Form 1633-R. DA Form 1633-R Band Audition Record

DA Form 1811. Physical Data and Aptitude Test Scores Upon Release from Active Duty

DA Form 2250. Application or Nomination for Special Assignment

DA Form 2339. Application for Voluntary Retirement

DA Form 2446. Request for Orders

DA Form 2784-R. Request for Counterintellignecy Investigation

DA Form 3180. Personnel Screening and Evaluation Record

DA Form 3286. Statement for Enlistment-Parts I through IV

DA Form 3349. Physical Profile

DA Form 3444-series. Terminal Digit File for Treatment Record †

DA Form 3508-R. Application for Remission or Cancellation of Indebtedness

DA Form 3739. Application for Assignment/Deletion/Deferment for Extreme Family Programs

DA Form 3881. Rights Warning Procedures/Waiver Certificate

DA Form 3955. Change of Address and Directory Card

DA Form 4036-R. Medical and Dental Preparation for Oversea Movement (POR Qualification)

DA Form 4037. Officer Record Brief

DA Form 4322-R. Army Officer Candidate Contract and Service Agreement

DA Form 4474-R. Request for Accelerated Payment of SRB-Hardship or Compassionate

DA Form 4787. Reassignment Processing

DA Form 4787-1. Request for Evaluation of Department Medical and Educational Problems

DA Form 4883. Deletion/Deferment Request Transmittal

DA Form 4991-R. Declination of Continued Service Statement

DA Form 5117-R. Reassignment Control Format

DA Form 5288. Exceptional Family Member Program Needs Booklet

DA Form 5291-1-R. Army Exceptional Family Member Program Child Development Questionnaire

DA Form 5339-R. OCS Applicant's Evaluation Sheet

DA Form 5425-R. Applicant/Nominee Personal Financial Statement

DA Form 5426-R. Commander's Evaluation

DA Form 5427-R. Commander's Assessment of Recruiter Candidate

DA Form 6256. Alternate Flight Aptitude Selection Test (AFAST) Battery Scoring Worksheet

DA Form 6283. Leadership Assessment Program

DD Form 2A. Active Duty Military ID Card

DD Form 4-series. Enlistment/Reenlistment Document-Armed Forces of the United States †

DD Form 93. Record of Emergency Data

DD Form 149. Application for Correction of Military or Naval Record † Under the Provisions of Title 10, U.S. Code, Sec 1552

DD Form 173. Joint Message form †

DD Form 398. Personnel Security Questionnaire

DD Form 398-2. Personnel Security Questionnaire (National Agency Check)

DD Form 785. Record of Disenrollment from Officer Candidate-Type Training

DD Form 1172. Application for Uniformed Services Identification Card DEERS Enrollment

DD Form 1173. Uniformed Services Identification and Privilege Card

DD Form 1610. Request and Authorization for TDY Travel of DOD Personnel

DD Form 1879. Request for Personnel Security Investigation

DD Form 1934. Geneva Conventions Identify Card for Medical and Religious Personnel † Who Serve in or Accompany the Armed Forces

DD Form 1966-series. Record of Military Processing Armed Forces of the United States †

DD Form 2221. DOD Authority for Release of Information and Records

FD Form 258. FBI U.S. Department of Justice Fingerprint Card (Applicant) †

IA Form 92. Personnel Security Screening Interview †

SSA Form 5. Application for Social Security Number †

SSA Form OAAN-7003. Request for Change in Social Security Record †

Standard Form 88. Report of Medical Examination

Standard Form 93. Report of Medical History

VA Form 29-8286. Servicemen's Group Life Insurance Election †

Index

This index is organized alphabetically by topic and by subtopic. Topics and subtopics are identified by paragraph, appendix, or table number.

Abbreviations, 1-3

Applications, 1-1 , table 2-1

Forms Used, 2-2

How to use listing, 2-5

Levels of work, 1-6

List of soldier applications, table 2-1

Manpower resources, 1-5

Principles of support, 1-7

Processing applications, 2-4

Program features, 2-1

Program policy guidance, 1-4

Purpose, 1-1

References, 1-2

Rules, 2-3

Standards of Service, 1-8

Steps, 2-3

Task, 2-3