Department of the Army Regulation 25-50

Information Management: Records Management

Preparing and Managing Correspondence


17 May 2013

Effective date: 17 June 2013

UNCLASSIFED

PIN: 065218000

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History. This publication is a major revision.

Summary. This regulation establishes three forms of correspondence authorized for use within the Army: a letter, a memorandum, and a message.

Applicability. This regulation applies to the Active Army, the Army National Guard/Army National Guard of the United States, and the U.S. Army Reserve, unless otherwise stated.

Proponent and exception authority. The proponent of this regulation is the Administrative Assistant to the Secretary of the Army . The proponent has the authority to approve exceptions or waivers to this regulation that are consistent with controlling law and regulations. The proponent may delegate this approval authority, in writing, to members of the Senior Executive Service within the proponent agency. Activities may request an exception or waiver to this regulation by providing justification that includes a full analysis of the expected benefits and a formal review by the activity's senior legal officer. All requests for exceptions or waivers will be endorsed by the commander or senior leader of the requesting activity and forwarded through their higher headquarters to the proponent. Refer to AR 25-30 for specific guidance.

Army internal control process. This regulation contains internal control provisions and provides an internal control evaluation for use in evaluating key internal controls (see appendix F ).

Supplementation. Supplementation of this regulation and establishment of command or local forms are prohibited without prior approval from the Administrative Assistant to the Secretary of the Army (SAAA), 105 Army Pentagon, Washington, DC 20310-0105.

Suggested improvements. Users are invited to submit comments and suggested improvements on DA Form 2028 (Recommended Changes to Publications and Blank Forms) directly to U.S. Army Records Management and Declassification Agency, Records Management Division (AAHS-RDR-C), 7701 Telegraph Road, Alexandria, VA 22315-3860.

Distribution. This publication is available in electronic media only and is intended for command levels A, B, C, D, and E for the Active Army, the Army National Guard/Army National Guard of the United States, and the U.S. Army Reserve.


This regulation supersedes AR 25-50, dated 3 June 2002.


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