Army Regulation 672-11

20 February 2013

Effective date: 20 March 2013

UNCLASSIFIED

Decorations, Awards, and Honors

Brigadier General Jeremiah P. Holland Award



SUMMARY of CHANGE

AR 672-11
Brigadier General Jeremiah P. Holland Award

This major revision, dated 20 February 2013

* Adds the method of "eligible total" for depicting numerical data (para 2-1a(3)).

* Clarifies enclosures that are required for submission (para 3-2(c)).

* Specifies that nomination documents should be submitted in a 1 1/2-inch binder (para 3-3a)

* Specifies how a nominee's qualification scores should be formatted and removes the commander's options (paras 3-4e through 3-4h)

* Adds a unit discipline document to the submission requirements (para 3-4l).

* Adds a submission requirement documenting the initial command inspection and any subsequent command inspections (para 3-4n(1)).

* Updates all enclosures (figs 3-1 through 3-11).

* Makes administrative changes (throughout).



Chapter 1
Introduction

1-1. Purpose

This regulation prescribes policy and procedures for awarding the Brigadier General (BG) Jeremiah P. Holland Award each fiscal year to the most outstanding military police unit, company-size or smaller.

1-2. References

Required and related publications and prescribed and referenced forms are listed in appendix A .

1-3. Explanation of abbreviations

Abbreviations and special terms used in this regulation are explained in the glossary .

1-4. Responsibilities

a. Provost Marshal General. The Provost Marshal General will

(1) Convene a board of senior military police personnel at Headquarters, Department of the Army (HQDA) to consider nominations for the award.

(2) Approve the final selection and announce the award winner.

b. Commanders of Army commands, Army service component commands, direct reporting units, Army National Guard/Army National Guard of the United States, U.S. Army Reserve, and field operating agencies. Commanders of ACOMs, ASCCs, DRUs, ARNG/ARNGUS, USAR, and FOAs will select and forward their award nominations to HQDA.

c. Provost marshals. Provost marshals of eligible commands will review award nominations and make recommendations to the commander.

d. Commanders. Commanders of eligible military police units may submit nominations for the award per this regulation.

1-5. Award concept

a. The BG Jeremiah P. Holland Award honors the most outstanding military police unit, company-size or smaller, each fiscal year.

b. After his retirement in 1969, BG Holland, a military police officer, sponsored this award to promote esprit de corps and professionalism in military police units throughout the Army (see fig 1-1 ).



Figure 1-1. Letter requesting a Brigadier General Jeremiah P. Holland Award


Chapter 2
Policy and Procedures

2-1. Numerical data

a. The three methods for depicting numerical data are

(1) Cumulative total. This includes numerical data for current and former members who were assigned to the unit for all or part of the fiscal year, regardless of the length of their tenure with the unit. This method allows the unit to fully depict results of a particular program or achievement.

(2) Representative total. This includes numerical data only for those members assigned to the unit as of 30 September. This method recognizes that certain records are no longer maintained or available, when a member departs the organization.

(3) Eligible total. This includes numerical data for all members assigned to the unit for all, or part of, the entire fiscal year, regardless of the length of their tenure with the unit. This only applies to members that meet criteria as stated by this regulation. This method allows the unit to fully depict results of a particular program or achievement.

b. The method for depicting numerical data is specified for each descriptive data requirement. Once a particular method is used to depict numerical data for a specific enclosure, it will be used throughout that particular requirement.

2-2. Selection of the award winner

Selection will be based on a unit's performance between the period of 1 October to 30 September, as measured by recorded accomplishments, achievements, and command programs that best exemplify the intent of the award's sponsor.

2-3. Nomination submission

a. Each ACOM, ASCC, DRU, the ARNG/ARNGUS, the USAR, and FOAs may submit one award nomination each fiscal year.

b. Nominations will be sent to HQDA (DAPM-SM), Suite 1E596, 2800 Army Pentagon, Washington, DC 20310-2800, to arrive not later than 15 November.

c. Nominations will be prepared and assembled according to this regulation.

2-4. Announcement and presentation

a. This award is authorized in accordance with AR 600-8-22 .

b. The award winner will be announced not later than 15 December.

c. The selected unit's major commander will be notified of the arrangements for delivery and presentation of the award at a local ceremony.

d. The announcement and presentation ceremony will include coordination with command public affairs to facilitate maximum feasible internal and external media coverage and unit recognition.

e. The Office of the Provost Marshal General may use appropriated funds to purchase the unit trophy and coins as individual awards for the Soldiers assigned to the unit that receives the award.

Chapter 3
Format

3-1. Formal memorandum

Nominations will be submitted using a formal memorandum through the chain of command, with endorsements from the senior commander and provost marshal (if applicable) to HQDA (DAPM-SM), Suite 1E596, 2800 Army Pentagon, Washington, DC 20310-2800. A sample memorandum is shown in figure 3-1 .



Figure 3-1. Sample of a cover memorandum





Figure 3-1. Sample of a cover memorandum continued


3-2. Descriptive data requirements

a. Descriptive data requirements will be prepared on plain bond paper with the subject heading centered in the upper margin of the page. Ensure the Army Records Information Management System number is included at the start of each descriptive data requirement enclosure. If the descriptive data requirement has more than one paragraph, number the paragraphs consecutively. Use lower-case letters to identify subparagraphs. Double-space between paragraphs and subparagraphs.

b. If there is no information to report, the enclosure need only contain a page with the subject heading and a statement of that fact.

c. While there are specified enclosures, commanders may choose to add any additional enclosures deemed necessary to support their nomination. (See fig 3-1 for a detailed listing of enclosures.)

d. Commanders may include a narrative statement and supporting photographs to accompany each descriptive data requirement to highlight a noteworthy program or to complement or clarify data depicted.

3-3. Assembly

a. Nominations will be prepared, tabbed, and assembled under the construction and packaging rules outlined in AR 25-50 . A standard-issue, 1-inch, three-ring binder will be used to assemble the nomination package. The board will not consider nomination packages unless constructed according to these rules.

b. Required data will be presented as tabbed enclosures (encl 1, encl 2, and so forth) to the formal memorandum.

c. Additional backup information (photographs, citations, newspaper clippings, and so forth) may be added and tabbed as secondary enclosures to the primary enclosure (for example, encl 1 to encl 3).

d. Nominations will also be submitted in an electronic format. The electronic media will be labeled with the unit name, software used to create the submission, and classification.

3-4. Format for descriptive data requirements

Each binder will include the formal memorandum with the following enclosures:

a. Formal memorandum. Format guidance for the memorandum is in figure 3-1 .

b. Enclosure 1 (Modified table of organization and equipment or table of distribution and allowances). Include a copy of the unit's table of organization and equipment or table of distribution and allowances for fiscal year of competition.

c. Enclosure 2 (Training assessment). Include a copy of the unit' s mission-essential task list and mission-essential task list assessment, as applicable. Include a narrative statement addressing significant training accomplishments and events, including noteworthy examples of how the unit trains to sustain proficiency and mission performance.

d. Enclosure 3 (Weapons qualification). Format guidance for enclosure 3, using representative totals, is provided in figure 3-2 . (Separate data for handgun and rifle qualifications is mandatory; other weapons qualification data may be provided.)



Figure 3-2. Sample of a weapons qualification enclosure


e. Enclosure 4 (Physical fitness). Format guidance for enclosure 4, using representative totals, is provided in figure 3-3 .



Figure 3-3. Sample of a physical fitness enclosure


f. Enclosure 5 (Noncommissioned officer education). Format guidance for enclosure 5, using cumulative totals, is provided in figure 3-4 .



Figure 3-4. Sample of a noncommissioned officer education enclosure


g. Enclosure 6 (Military education). Format guidance for enclosure 6, using representative totals, is provided in figure 3-5 .



Figure 3-5. Sample of a military education enclosure


h. Enclosure 7 (Civilian education). Format guidance for enclosure 7, using representative totals, is provided in figure 3-6 .



Figure 3-6. Sample of a civilian education enclosure


i. Enclosure 8 (Reenlistment). Format for enclosure 8, using eligible totals, is provided in figure 3-7 .



Figure 3-7. Sample of a reenlistment enclosure


j. Enclosure 9 (Unit awards). Format guidance for enclosure 9, reflecting each unit award (local and Service) received during this assessment period, is provided in figure 3-8 .



Figure 3-8. Sample of a unit awards enclosure


k. Enclosure 10 (Individual awards). Format guidance for enclosure 10, reflecting cumulative totals of impact and achievement awards, is provided in figure 3-9 . (Do not include permanent change of station, expiration term of service, or retirement awards.)



Figure 3-9. Sample of an individual awards enclosure


l. Enclosure 11 (Unit discipline). Format guidance for enclosure 11, using cumulative totals, is provided in figure 3-10 .



Figure 3-10. Sample of a unit discipline enclosure


m. Enclosure 12 (Foundations of excellence). Include activities, actions, and operations that exemplify a spirit of excellence; these can be quality of life improvements, safety record, community service involvement, Family readiness programs, unit morale and cohesion initiatives, innovations for improved efficiency and economy, initiatives in training, significant operational accomplishments, and demonstrated examples of individual pride and commitment.

n. Enclosure 13 (External evaluations).

(1) Include a copy of the initial command inspection and any subsequent command inspections. For more information, refer to AR 1-201 .

(2) Other reports, evaluations, or assessments that pertain to unit performance, efficiency, or training may also be included at the commander's discretion.

Appendix A
References

The Official Army Publications Web Sites.

Publication Section I
Required Publications

AR 1-201. Army Inspection Policy (Cited in para 3-4n(1) .)

AR 25-50. Preparing and Managing Correspondence (Cited in para 3-3a .)

Publication Section II
Related Publications

AR 11-2. Managers' Internal Control Program

AR 25-30. The Army Publishing Program

AR 600-8-22. Military Awards

Publication Section III
Prescribed Forms

This section contains no entries.

Publication Section IV
Referenced Forms

Unless otherwise indicated, DA forms are available on the APD's Web site at http://www.apd.army.mil/ .

DA Form 11-2. Internal Control Evaluation Certification

DA Form 2028. Recommended Changes to Publications and Blank Forms

Appendix B
Internal Control Evaluation

B-1. Function

The function covered by this evaluation is the basic administration of the Brigadier General Jeremiah P. Holland Award.

B-2. Purpose

The purpose of this evaluation is to assist leaders in evaluating the key internal controls listed. It is intended as a guide and does not cover all controls.

B-3. Instructions

Answers must be based on the actual testing of key internal controls (for example, document analysis, direct observation, sampling, simulation, or other). Answers that indicate deficiencies must be explained and the corrective action identified in supporting documentation. These key internal controls must be evaluated at least once every five years. Certification that the evaluation has been conducted must be accomplished on DA Form 11-2 (Internal Control Evaluation Certification).

B-4. Test questions

a. Are all military policy units (company-sized and below) afforded the opportunity to apply for this award?

b. Are the award criteria made available to all military police units?

c. Do the provost marshals of eligible commands review award nominations and make recommendations to their respective commanders?

d. Does the selection board convene annually?

e. Is the selection board composed of senior noncommissioned and commissioned officers?

f. Does the selection board use a quantitative evaluation process to equitably measure the nominee's recorded accomplishments, achievements, and command programs?

B-5. Supersession

Not applicable.

B-6. Comments

Help make this a better tool for evaluating management controls. Submit comments to Headquarters, Department of the Army, (DAPM-SM), 2800 Army Pentagon, Washington, DC 20310-2800.

Glossary

Section I

Abbreviations

ACOM

Army command

ARIMS

Army Records Information Management System

ARNG

Army National Guard

ARNGUS

Army National Guard of the United States

ASCC

Army service component command

BG

brigadier general

DRU

direct reporting unit

FOA

field operating agency

HQDA

Headquarters, Department of the Army

MTOE

modified table of organization and equipment

TDA

table of distribution and allowances

UCMJ

Uniform Code of Military Justice

USAR

United States Army Reserve

Section II

Terms

This section contains no entries.

Section III

Special Terms

This section contains no entries.